EDF — Institutional support for the electricity sector in Côte d"Ivoire

Country: Cote d'Ivoire
Language: EN FR
Number: 5162370
Publication date: 31-10-2017
Source: TED
Deadline: 18 days
Descripition in original language
Tags: Electricity Energy

Description

1.Publication reference:EuropeAid/138034/IH/SER/CI.

2.Procedure:Restricted.

3.Programme title:Project to support the energy sector (Energos) in Côte d"Ivoire, No 037-943, financed by the 11th European Development Fund.

4.Financing:Financing agreement.

5.Contracting authority:Ministry of Economy and Finance of Côte d"Ivoire, EDF National Authorising Officer in Côte d"Ivoire, Abidjan, CÔTE D"IVOIRE.

6.Nature of the contract:Unit price/fixed price for wind turbine measures.

7.Contract description:Under the Energos financing agreement, the technical assistance team shall be tasked with helping Côte d"Ivoire to define and implement strategies that favour optimal use of its energy resources, efficiency of energy use, management of demand and electric load curves, renewable energy resource development, natural resource preservation, and enable the energy efficiency and renewable energy development objectives laid down by the government to be achieved.The specific objective is divided into 4 sub-objectives:1. support with setting up collection, processing, management, update and publication procedures for data related to the energy sector and determining wind potential;2. support with implementing the 2014 electricity code, defining awareness-raising strategies and activities regarding energy efficiency/renewable energies, drawing up an energy efficiency code for buildings and a non-electric energy code;3. support with setting up and activating a network of energy efficiency/renewable energy professionals in order to assist businesses with conducting projects related to energy efficiency and renewable energy production;4. strengthening the capacities of the Ministry of Petroleum, Energy and Renewable Energy Development, the National Electricity Sector Regulatory Authority in Côte d"Ivoire and the other administrations involved.

8.Numbers and titles of lots:1 lot only.

9.Maximum budget:3 000 000 EUR.

10.Scope for additional services:The contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the initial contract value. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.Eligibility:Participation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers which are established in 1 of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.Candidature:Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified. If said party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applications:Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application.Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be rejected.

14.Prohibition on alliances between shortlisted tenderers:Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Subcontracting:Subcontracting is permitted.

17.Number of candidates invited to tender:On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tender:January 2018.

19.Commencement date of the contract:April 2018.

20.Implementation period for the tasks:36 months.

21.Selection criteria:The following selection criteria will apply to candidates. Where applications are submitted by a consortium, the criteria will apply to the consortium as a whole.1) Candidate"s economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account is the past 3 years for which accounts have been closed:1. the candidate"s average annual turnover must exceed 1 500 000 EUR for the past 3 financial years for which accounts have been closed (2014–2016);2. the general liquidity ratio (short-term assets/short-term liabilities) for the past 3 financial years for which accounts have been closed (2014–2016) must be at least 1.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of the application form). The reference period taken into account is the past 3 years for which accounts have been closed:1. at least 30 members of the candidate"s permanent staff must be currently working in fields related to this contract.3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period taken into account is the past 5 years for which accounts have been closed:the tenderer must have provided services under at least 2 contracts, including 1 with a budget of at least 500 000 EUR and the other with a budget of at least 1 000 000 EUR, in the following fields: advice and support for national administrations and/or electricity companies in order to promote and support the reforms of the institutional, political/strategic, regulatory, legal or tariff-related frameworks. Said contracts must have been carried out at any time during the reference period: 5 years prior to the submission deadline. This means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during this period, or have been carried out during the whole of said period. Candidates or tenderers may refer either to a project completed during the reference period (even if it started before this period) or to part of a contract that has not yet been fully carried out. In the first scenario, the project will be considered as a whole, subject to proof of satisfactory performance (statement from the entity having awarded the contract, proof of final payment, etc.). In the case of ongoing projects, only the part which has been successfully carried out by the candidate may be used as a reference. The candidate must be able to provide documentary proof of satisfactory performance of this part (statement from the entity having awarded the contract, proof of final payment, etc.) and the corresponding amount. If the project referred to has been implemented by a consortium, in the event that a selection criterion relating to the relevance of the experience is used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of services provided.Previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, for instance the economic operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may use the capacities of other entities only if they carry out the work or provide the services for which said capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for contract performance.If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates" applications must be re-examined to determine which 8 applications are most suitable for the invitation to tender. Only the following factors will be considered in the re-examination:1. the most projects in criterion 3 (technical capacity), where the value was at least 500 000 EUR;2. the highest total value of the projects.

22.Award criteria:Best value for money.

23.Final date for receipt of applications:5.12.2017 (12:00), local time.Any application received after this deadline will not be considered.

24.Application format and details to be provided:The standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.How applications may be submitted:Applications must be drawn up in French and sent solely to the contracting authority:• either by registered post (official postal service), to the following address:à l"attention de M. Semon Bamba, cellule de coordination de la coopération CI/UE, 18 rue du Dr Crozet, immeuble Azur, Plateau, 01 BP V 306, Abidjan 01, CÔTE D"IVOIRE.In this case, the delivery register will attest to compliance with the final date for receipt of tenders,• or by bearer (including express courier services), delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address: à l"attention de M. Semon Bamba, cellule de coordination de la coopération CI/UE, 18 rue du Dr Crozet, immeuble Azur, Plateau, 01 BP V 306, Abidjan 01, CÔTE D"IVOIRE. Tel. (225) 20 30 33 00. Fax (225) 20 30 33 08.Monday to Friday, 7:30–12:30 and 13:30–16:30.In this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.By submitting an application, candidates acknowledge that they will be kept informed of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the day it is sent by the contracting authority to the e-mail address given in the application.

26.Amendments to or withdrawal of tenders:Tenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working language:All correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of the prior information notice:3.5.2016.

29.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

30.Additional information:Not applicable.